XDCA: Daily Call Absent Students

Purpose

The Daily Call Absent Students (XDCA) report in Colleague is used to generate a comprehensive list of students who were absent on a given school day. This report serves as the basis for generating calls to parents through School Messenger, informing them of their child's absence. By running this report daily at approximately 2:15 pm, Tulsa Tech ensures timely communication with parents regarding their children's attendance. 

Audience

Colleague Users

Impacted Systems

Colleague Production - School Messenger

Instructions

1. Log into Colleague Production environment.
   Please note: This may require you to enter your Tulsa Tech user name and Tulsa Tech password and/or go through DUO.

2.  In the form search type XDCA and press enter.

   
3. Enter report criteria:
   Attendance Date: defaults to today's date
   Term: (2024LT)
   Sched Type: (AT & PT only)
   Location: (BA, LEM, PEO, OWA, RS)
   EXCLUDE Students: (student ID(s) for students you would like to exclude from the list)
   INCLUDE Students: (student ID(s) for students you would only like to include on the list)
   Test Phone Number: (leave blank)
   Activate Calling System (Yes)
    
4. Click Save All on Additional Selection Criteria screen.
   
5. Click Save All on print screen.
   
6. Click Save All on print screen.
   
7. Report will be visible in the Report Browser. Report fields:
   Date of Absence
   Student ID
   Student Name
   Student Phone Numbers
   Absence Code
   Student Type
   Section Name
   
   Note: The next steps are option for campuses.
8. Click Export PDF
   Click Create PDF​​​​​​
9. You may access report in your Downloads to print or save to a folder.
   
10. The next morning and email from School Messenger will be delivered to the Campus Attendance mailbox.  Review the report to see if any phone numbers are disconnected.  If any, contact students to update phone numbers in the NAE screen in Colleague.