Laserfiche - Repository: Overview of File Structure

Introduction

The file structure of a Laserfiche repository consists of a root folder that contains subfolders and documents, which can be further organized by subfolders.

Each folder and document can have its own set of permissions, and the repository includes a powerful search functionality.

This file structure is flexible and customizable, allowing Tulsa Tech to manage content in a way that supports our specific business needs and workflows.

Overview of Each File Folder

Use this section as a quick reference for what each top-level folder contains, who can access it, and how to request records when access is restricted.

Folder: Tulsa Tech

Purpose: Main repository root folder and central hub for all documentation.

Path: \Tulsa Tech\

Access: Varies by department and security permissions.

Folder: _Import Agent

Purpose: Temporary staging area for workflows and business processes.

Path: \Tulsa Tech\_Import Agent\

Access: Laserfiche Admins only.

Folder: BOE Documents

Purpose: Board of Education Meeting archives (1973–2009).

Path: \Tulsa Tech\BOE Documents\

Access: Restricted. Authorization required.

Folder: Gradebook

Purpose: Archived gradebook scans (as far back as the 1980s).

Path: \Tulsa Tech\Gradebook\

Request records: Email district.registrar@tulsatech.edu with student name(s), ID number, year of attendance, and program name.

Folder: Student Records

Purpose: Student records since 2016.

Path: \Tulsa Tech\Student Records\

Notes: ACD and BIS end-of-class certificates are added daily through an automated process.

Folder: Student Records until 2015

Purpose: Student records through 2015.

Path: \Tulsa Tech\Student Records until 2015\

Request records: Email district.registrar@tulsatech.edu with student name(s), ID number, year of attendance, and program name.

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